Aaptly is the growth platform med spas in Portland, Oregon use to fill every chair and keep every client. AI receptionist, online booking, deposits, reminders, and rebooking — all under one subscription.
Portland's independent-shop culture was built for tools that respect the craft.
Med spa software built for HIPAA-grade consent, injectable consent flows, and high-ticket deposit collection.
A voice AI that answers every call, checks live availability, books the appointment, and takes the deposit — 24 hours a day, in every language your clients speak.
ExploreCollect deposits at booking, charge no-show fees on the card on file, and enforce cancellation windows — without an awkward conversation.
ExploreIndustry-specific intake and consent forms sent at booking, auto-reminded, and signed on mobile — so every appointment starts on time, not in the waiting room.
ExploreAutomated win-back campaigns that find clients who should've rebooked by now and nudge them back — with offers tuned to their history, not a blast.
Explore“We went from missing after-hours calls to booking every single one — with a deposit. For med spaslike ours, this is the difference between a chair that’s full and a chair that’s empty.”
Most med spas in Portland, Oregon are live within 24–48 hours. The AI receptionist, online booking flow, deposit policy, and Stripe payouts are all configured in our guided onboarding. For multi-location shops we assign a dedicated onboarding manager.
Yes. You can port your existing number to Aaptly, or simply forward it to the AI receptionist. Both take about an hour. Caller ID stays yours — your clients never know they’re talking to software unless you tell them.
Free for setup-in-draft mode (no card required). Essentials is $99/month for live online booking + Stripe deposits. Pro is $199/month and adds the AI receptionist on your number. Growth is $349/month and adds memberships, rebooking workflows, review automation, and multi-location support. No per-booking fees — just standard Stripe processing. See /pricing for the full breakdown.
Encryption at rest and in transit, field-level access controls, and per-record audit logs across every plan. Our intake and consent flows support HIPAA-aware patterns — e-signed waivers, encrypted medical-history storage, and access logging — designed for Portland med spas doing injectables, lasers, chemical peels, and other sensitive services. Operating in compliance with HIPAA also requires a signed Business Associate Agreement and the right operational policies on your side; contact us before going live with HIPAA-covered services.
Yes. We migrate clients, appointments, payment history, and custom fields from the major platforms in under a week. Most Portland med spas that switch report higher booking rates, lower no-shows, and significantly less admin overhead within the first month.
Drop your email — we'll send a 2-minute walkthrough plus a custom ROI estimate based on shops in and around Portland. No pressure, no calls.
Free. No card. One email, unsubscribe anytime.
7-day free trial — no charge until day 8. Or book a 20-minute demo for a real look at AI receptionist, deposits, and rebooking, configured for a Portland med spa like yours.