Aaptly answers calls, qualifies high-intent treatment leads, books from live availability, sends intake and consent, and marks payment-required appointments as pending until the deposit is paid.
Aaptly answers with the med spa's real services and policies.
The AI respects provider schedules and service duration.
If payments are not set up or not required, the AI should not offer payment collection.
The client thread, booking, and prep steps stay connected.
Aaptly does three things for your med spa: it picks up the calls and texts you keep missing and books them, it runs every appointment from deposit to check-out, and it brings the same clients back with memberships, reminders, and reviews on autopilot.
High-intent clients often call while providers are in treatment rooms. Aaptly answers before they call the next clinic.
Premium services can require a deposit or prepayment. The client email reflects the exact payment state.
Intake, consent, and client context move before the appointment instead of slowing down check-in.
Follow-up and rebooking prompts keep one-time visits from becoming forgotten opportunities.
On your med spa’s own number, 24/7. It picks up while your providers are with clients, after hours, on weekends, and when two people ring at once. It checks the live calendar, takes the deposit, sends the intake forms, and hands off to a human when it should.
The AI answers in voice or SMS with your real treatments, staff schedules, and booking rules. Books on the call, takes the deposit, texts back the ones nobody picks up, and hands off to a human when it should.
One place for the calendar, the deposits, the intake and consent forms, the treatment notes, the inventory, and the memberships you sell. Built specifically for a med spa, so the provider schedules, treatment durations, and payment rules reflect how you actually work — not a generic scheduling app.
Live availability, deposit on checkout, intake and consent signed before arrival, payment policy enforced, and Stripe Connect payouts in your bank the next business day. The whole appointmentlifecycle on one rail.
Most med spasend up paying for a phone bot, a booking site, and a marketing tool — three vendors that don’t talk to each other. With Aaptly, the receptionist that booked the call, the calendar that holds the slot, and the text that brings them back are all reading from the same client file. Nothing falls through the cracks because there are no cracks.
Voice transcripts from the AI receptionist, every text, every email, every missed-call text-back — all in one thread per client, all attached to their appointment, their invoice, and their intake form. No scattered DMs. No sticky notes on the front desk. Whichever provider picks up next sees everything that already happened.
Memberships for steady monthly revenue you can count on. Rebooking texts for the regular who’s drifted past their usual interval. Review requests that fire after every visit and lift you on Google. And a clear, plain-English view of which channel is actually bringing you the most paying clients.
Sell memberships and packages where the prepaid credits auto-apply at the next booking. Send a rebooking text the moment a regular drifts past their usual interval. Ask every happy client for a Google review. And see — in one screen — what you made this month, who’s slipping away, and which channel is bringing you the most paying clients.
Booking software stops at the calendar. AI phone agents stop at picking up the call. Marketing tools each own a single channel. Aaptly is the only one where the receptionist, the calendar, the payments, and the rebooking program all share the same client file — so you stop paying three vendors to half-do the job.
Good at the calendar and the checkout once a client makes it to the booking page. The phone? Missed calls? Cold leads? Not their problem.
Picks up the phone, takes the deposit, files the clinical note, and texts the regular who's gone quiet. The booking page is one of three jobs Aaptly does — not the whole story.
Good at picking up the phone and handing the caller a link or a voicemail summary. Then they hand you back to your old calendar to actually do the work.
The AI lives inside the booking system, so it sees real availability, follows your deposit rules, sends your intake forms, and lands the booking on your actual calendar.
Each one owns a single channel — reviews, or texting, or email — bolted onto whatever booking system you already pay for. Three vendors, three logins, three bills.
Reviews, rebooking texts, email, memberships, and the channel report all read from the same client file. One subscription, every touch counted, no client getting the same message twice from different tools.
Every plan pays for itself in the first booking you don’t lose. Start with setup, then turn on the workflows that should go live.
Online booking and payments, live
AI receptionist on your number, 24/7
Memberships, retention, and multi-location
Bring your current services, hours, payment rules, and front-desk workflow. We will show exactly what the AI can book, collect, prepare, and escalate.
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